GENERAL

The name of the home shall be Kanyawegi Children's Home.

Kanyawegi is a children’s home situated in Otonglo, Kisumu, Kenya.

It shall not work in competition with other homes, but where possible, work together with others.

The home shall resemble, or as close as practical, a Kenyan family home.

There shall be a committee (board), ideally consisting of 9 members.

There shall be an executive committee.

All committee positions will be voluntary.

OBJECTIVES (GENERAL)

Kanyawegi will be a Christian home, adopting the Evangelical Alliance statement of faith.

Kanyawegi shall be none-political and shall conform to all the laws of the land.

Our desire is to open more units as funds permit.

OBJECTIVES (CHILDREN)

We are a home established mainly for the needy orphans in Kenya.

To give every child the opportunity to express themselves.

Ensure that every child feels loved, wanted and a valued member of the Kanyawegi family.

To train / educate every child to their fullest ability with the finances available.

Give the child the opportunity to speak with a neutral party if they feel they have been unfairly treated.

To emphasis the diligence of character and sound mind to make them fit for society in Kenya.

EXECUTIVE COMMITTEE

Shall consist of Luke Owuor, Peter Ouma, Joash Osulla and Jim Dawe.

Election to this committee is by unanimous vote of all members.

Removal from this committee is by resignation, or the intervention of an agreed independent judicator.

It should meet whenever one or more members call a meeting.

The executive committee will have the power of veto on any decision taken at general committee.

In the event of using this veto Luke Owuor shall inform the trustees of Kanyawegi UK within 7 days.

GENERAL COMMITTEE (BOARD)

Should consist of at least two executive members.

Ideally, should have no more than two members involved in the day to day running of the home.

The role of the board is to administer jointly the running of the home.

To hold meetings for the purpose of discussing the day-to-day running of the home.

To jointly pass decisions based on collective agreement or vote.

To meet at least once a month.

Seven days notice should be given to all members advising them of the next meeting.

The chairman shall be responsible for the agenda.

The secretary will be responsible for the minutes.

In the event of the executive committee using there power of veto, the most senior non-executive member shall advise the trustees of Kanyawegi UK within seven days.

The minutes will be available to all members.

Ideally the committee shall consist of 9 members.

Election to the board shall be by simple majority.

Dismissal shall be by 80% majority.

Election of officers will need a proposer and seconder.

Voting shall be by a show of hands.

The term of each officer will terminate at the AGM.

Any member may be expelled if the committee so recommends, on the grounds that his/her character adversely affects the reputation and dignity of the home, or contravenes any of the provisions of the constitution.

ANNUAL GENERAL MEETING (AGM)

The AGM should take place in May each year, or as close as practical.

The purpose is to elect officers and auditor (if funds allow), and to discuss any other business.

EXTRAORDINARY GENERAL MEETING (EGM)

Extraordinary general meeting may be called by 50% of the members.

DUTIES OF OFFICERS

DIRECTOR

Should be aware of all events concerning the home.

Should have overall knowledge of all aspects of the home.

Should correspond with relevant bodies, making the information available to all committee members.

Delegate responsibilities as necessary.

CHAIRMAN

Will be responsible for the committee meetings.

Will be responsible for the agenda.

Will keep order at committee meetings.

Will ensure the committee are informed of all correspondence.

SECRETARY

Will be responsible for the minutes.

Will be responsible for all general correspondence.

Will inform all committee members of any action he takes on behalf of Kanyawegi.

In the event of urgent matters where the committee cannot be consulted, he shall consult the director and the decision reached shall be ratified at the next committee meeting

TREASURER

Will be responsible, in partnership with the sponsor co-ordinator, for all aspects of finance.

SPONSOR CO-ORDINATOR

Will be entitled to attend committee meetings.

Should be kept informed on all matters.

Will be involved with income generating projects.

Will be responsible for fund raising and sponsors.

AUDITOR

The auditor shall hold no other post at Kanyawegi Children's Home.

All accounts shall be made available to him

A copy of the auditors report shall be made available to all members at the AGM.

BANK

There shall be three signatories ideally any two would be needed for authority to withdraw funds.

Bank statements should be available at all meetings.

ADMISSION OF CHILDREN

There shall be a waiting list if the need arises.

All efforts will be used to establish the true facts concerning the Childs situation before admission is considered.

We will endeavour establish any rights the child has to land or other properties.

The committee reserve the right to admit a child not on the waiting list.

We should always admit the most needy child known to us.

We should not admit any child for whom we do not have financial guarantee.

Every application must first be approved by the committee before admission.

We will not normally admit street children or children below seven or above twelve.

DISCHARGE OF CHILDREN

This must first be discussed at committee.

The district children’s officer should be informed and/or his advice sought.

The child should be informed.

The Childs next of kin should be informed.

The child should be returned to a responsible adult or the children’s department.

When a child leaves the home through natural progression, we should:-

(a) Put the child through an independent training program.

(b) Do our best to establish an appropriate and safe home.

(c) Continue to give whatever supports the committee thinks appropriate.

RECRUTMENT OF STAFF

This is the responsibility of the committee.

Other persons may be requested to attend selection as advisors.

The vacancies will be advertised by any means approved by the committee. Applicants should apply, a shortlist drawn and a suitable applicant selected.

KANYAWEGI BUILDINGS AND LAND

The owner of this estate is Mr. J.Dawe, who will allow this property to be used as a children’s home absolutely free of any charges providing the home is operated in a financially transparent, open and compassionate way, complying fully with the constitution.

IN THE EVENT OF DISSOLUTION

The home shall not be dissolved except by a resolution passed by a majority of 80% of members at a AGM or a Extraordinary general meeting.

Each person shall be entitled to the property they donated.

Property donated by well wishers should be given to other recognised children’s homes.

KANYAWEGI UK

As our main source of income, they must be informed of any changes to the constitution.

If requested, all financial details will be made available to them.

ADMENDMENTS

No amendment to the constitution is permissible unless there is at least a 80% majority at a AGM or a EGM.

Signed by the committee on the 25th of July 2001

Director Luke Owuor Secretary Joash Osulla

Chairman Peter Ouma Sponsor Co-ordinator Jim Dawe

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(page dated 12/08/01)